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Managing patient records (medical records and charts) is a
time consuming task. Most of the healthcare institutions handle
patient records either as paper documents or microfiche. Each
of these methods entails increased cost, inefficient manual handling,
and delays in retrieval of the historical information coupled
with time consuming information distribution and storage.
MedARCHIVE®
is the state-of-the-art electronic patient records management
system solution from Ascend Healthcare Systems. It is designed
by a Medical Records Director to effectively meet the needs of
all medical records departments.
MedARCHIVE®
is a HIPAA compliant solution. It offers capabilities such as
digital signature authentication for access in addition to user
code and password. Each authenticated user has assigned privileges
for processing activities which are permitted. Support for extensive
user access and privilege management workflow is incorporated
into the product.
Why
acquire a MedARCHIVE® solution?
- HIPAA compliant
secured storage, management and access of patient records
- Authentic
document archive in true paper image form
- Secured
electronic distribution within and outside the facility
- Compact,
electronic, on-line storage for millions of records
- Highly
cost effective versus microfiche and paper based storage
- Network
integration with health information systems
Key
features of MedARCHIVE® include:
- STORAGE
System stores transcribed medical records, handwritten notes,
patient charts and all other documents related to a patient’s
record. Each document is stored as an image in its true form.
Hence, the authenticity of each page of the document is fully
retained. This capability offers retrieval, printing and faxing
of the true copy of patient records akin to making a Xerox copy
of the paper version.
- RETRIEVAL
Retrieval of stored records is very easy. Using any patient
demographic as a search key, the documents can be retrieved.
Some of the typical search keys include patient name, service
date, provider’s name, medical record number, report type,
admit date, transcription date, dictation date and others. The
system offers customization of search keys based on your requirements.
The retrieval of documents is instantaneous.
- OUTPUT
& DISTRIBUTION The system provides very effective
methods of output and distribution of the patient records. The
reports from a MedARCHIVE®
database can be queried and retrieved by the authorized users.
Once the reports are retrieved, the following options are available
for the report output and distribution.
VIEWING
The system offers viewing of the patient records in the Medical
Records department locally or via a networked PC on the hospital
floors to authorized users only.
PRINTING
The system offers printing of reports on the local or networked
printer by an authorized user.
FAX
The FAX is a widely used option particularly when providers
who are off-site request reports. An authorized user automatically
sends requested reports to a designated fax. This eliminates
the current cumbersome method of Xerox copies and courier
delivery to off-site locations.
HIS
UPLOAD The system offers custom interfaces for
uploading stored reports into an HIS system such as Meditech,
HBOC STAR, SoftMed, Arrendale and others.
- DOCUMENT
LOADING The system accepts documents from various
sources. It accepts documents automatically from a transcription
system. It offers downloading of documents and clinical information
from HIS system. The system also offers high-speed, automatic
scanning of paper based documents. Unlike any other system,
MedARCHIVE® offers
automatic indexing of documents. This feature saves significant
headaches in scanning and input.
- COST
MedARCHIVE® is a
highly cost effective system. The average monthly cost of a
fully operational system implementation is less than monthly
wages of a single medical records clerk.
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