Managing patient records (medical records and charts) is a time consuming task. Each medical record and health information management department spends valuable time to locate specific reports which are already received by them from their in-house transcription staff or from their outsourcing vendor.

Same report or set of reports for each inquiry are either requested by Report or Job Number, Medical Record Number, Patient Name, Physician Name or the Dates of Service. Cataloging, organizing and retrieving transcribed reports using one or the combination of these demographic parameters has been a consistent, time consuming work-flow issue.

Solution – Ascend Healthcare Systems LLC's SmartSEARCH.

SmartSEARCH is the state-of-the-art transcribed medical record management system solution from Ascend Healthcare Systems LLC. It is designed by a Medical Records Director to effectively meet the needs of all medical records and health information management departments.

Why acquire a SmartSEARCH solution?

1. It is a universal solution independent of whether the reports are transcribed in-house or by an outsourcing vendor.
2. The software operates on an existing PC or Server under Windows 98, Windows 2000 or Windows XP operating environment as an application.
3. Transcribed reports can be in WordPerfect, Word or ASCII format.
4. It permits retrieval based one or a combination of demographics fields.
5. It permits group retrieval by Patient or Physician Name.
6. It requires no additional hardware or training.
7. IT IS FREE.

Key features of SmartSEARCH include:

SmartSEARCH   Any Windows user can use the product without any training.

RETRIEVAL   Retrieval of stored records is very easy. Using any patient demographics as a search key the documents can be retrieved. Some of the typical search keys include Patient name, Service date, Provider's Name, Medical Record number or Report number (JOB Number).

SEARCH RESULTS   System locates documents and presents them in a concise list for the user to select one or more documents for Viewing or Printing.

SYSTEM REQUIREMENTS   System requirements are minimum. Any PC or Server containing transcribed reports in WordPerfect, Word or ASCII format should be designated to run SmartSEARCH.

COST:    It is free and you can download a copy here.